Employee Handbook Design

An employee handbook, sometimes also known as an employee manual, staff handbook, or company policy manual, is a book given to employees by an employer. Usually, the employee handbook contains several key sections and includes information about company culture, policies, and procedures.

The employee handbook can be used to bring together employment and job-related information which employees need to know. It is almost always a part of a company's onboarding or induction process for new staff. A written employee handbook gives clear advice to employees and creates a culture where issues are dealt with fairly and consistently.

Content of An Employee Handbook
It typically has three types of content:
(1) Cultural: A welcome statement, the company's mission or purpose, company values, and more.
(2) General Information: holiday arrangements, company perks, policies not required by law, policy summaries, and more.
(3) Case-Specific: company policies, rules, disciplinary and grievance procedures, and other information modeled after employment laws or regulations.

Purpose of An Employee Handbook
An employee, in starting work, accepts the terms of employment offered. An employer, in engaging a worker, accepts that the employee is sufficiently qualified to fill the vacant post, possibly after a period of training or probation. This voluntary agreement between the two parties implies certain rights and obligations. These should be clearly defined in writing, preferably in a handbook, and issued to each employee.

The value of issuing a handbook to each employee is that every employee has a written statement of his rights and obligations. The handbook can, conveniently, include information about the firm or organization to help create a spirit of understanding and to sustain confidence that the employer is interested in the wellbeing of his employees.

If individual employees are left in no doubt about their rights and obligations, areas of possible conflict are reduced and the risks of disputes are minimized. Employees, aware of all the benefits provided for them, are more likely to regard themselves part of a sincere organization. As a consequence, these may result in better labour relations and greater productivity.

Functions of An Employee Handbook
On the one hand, employers can use Employee Handbooks to provide a consistent set of policies and procedures. They are also able to use handbooks to describe working conditions and the workplace behavior and contributions they expect from employees. Employers use the policies in an employee handbook to provide the roadmap to ethical and legal treatment of employees. They protect themselves from lawsuits, such as harassment claims, wrongful termination claims, and discrimination claims.

On the other hand, with a well-written, comprehensive handbook, employees always know what is expected of them at work. They know how their employer will address and apply the policies and procedures of the business and what they, as employees, can expect from the employer. They know how their employer will address problems and complaints. They have a reasonable expectation that employees with similar issues will receive similar treatment.

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